1. Scan QR Code
Staff scan the organisation QR code at the start of their shift.
Staff Safety Confirmation
Made Simple.
Tutum Systems helps organisations ensure staff are safe at the end of their shift with automated confirmations, escalations and audit trails.
How it works
How Tutum Systems Work
Tutum Systems provides organisations with a simple and auditable workflow to support after-hours staff safety confirmations.
2. Select Confirmation Time
Staff select the time they wish to receive their SMS confirmation.
3. SMS Sent
Tutum Systems sends an automated SMS confirmation request.
4. Staff Confirms Safe
Staff reply to confirm they are safe following completion of their shift.
5. Audit Record Created
Interactions are recorded for operational visibility and auditability.
6. No Response?
Escalation workflows can notify configured contacts.
No mobile app required
Low-friction workflow
Designed for operational simplicity
Supports after-hours environments
Features
Everything you need to keep staff safe
Tutum Systems works independently of existing rostering systems, giving organisations a simple way to confirm staff safety without changing the tools they already use
Automated SMS Confirmations
Schedule and send automated safety confirmation requests to staff at the end of every shift.
QR Code Check-Ins
Staff scan a unique organisation QR code at shift start, creating a secure, timestamped record tied to their identity.
Escalation Workflows
When staff don't respond, automatic escalation notifies configured contacts — managers, supervisors, or emergency teams.
Full Audit Trail
Every interaction is logged — confirmations, non-responses, and escalations — giving you a complete compliance record.
Real-Time Dashboard
Monitor shift safety status across your entire organisation from a single live dashboard.
Flexible Scheduling
Flexible confirmation times. Staff choose the check-in time that suits their shift.
Multi-Site Management
Manage safety workflows across multiple locations and teams from one account.
No Mobile App Required
Staff confirm their safety via a simple SMS reply. No app to install, maximum adoption from day one.
Built for Organisations Managing Staff Safety and Duty of Care
Tutum Systems has been developed to support organisations managing growing duty of care, compliance, and worker safety obligations.
Many organisations operate with staff working:
- alone in the community;
- after normal business hours;
- in high-risk or unpredictable environments; or
- without direct real-time supervision.
In these environments, organisations are increasingly expected to demonstrate practical operational processes supporting worker safety and after-hours accountability.
Tutum Systems provides a simple and auditable method of assisting organisations to confirm staff safety after shifts through scheduled SMS confirmations, automated escalation workflows, and immutable audit records.
Ideal For
The Community Services Sector
Support workers frequently operate independently within client homes and community environments, often outside standard office hours.
Tutum Systems assists organisations in supporting after-hours worker safety processes while maintaining simple and low-friction staff engagement.
Lone Worker Environments
Suitable for organisations with:
- lone workers;
- outreach teams;
- field-based staff;
- overnight supports; or
- remote or mobile workforces.
Designed for Simplicity
Tutum Systems has been intentionally designed to reduce barriers to staff adoption.
The platform does not require:
- dedicated mobile applications;
- GPS tracking;
- complicated onboarding processes; or
- integration into existing rostering systems.
Staff simply scan a QR code, schedule a confirmation time, and reply to an SMS when safe.
Operationally Focused
Tutum Systems supports organisations seeking:
- improved operational visibility;
- documented escalation workflows;
- auditable compliance records;
- reduced reliance on manual follow-up processes; and
- stronger after-hours governance practices.
Suitable Across
Multiple Sectors
Potential use cases include:
Disability ServicesCommunity ServicesAged CareMental Health SupportOutreach ServicesHousing & Homelessness ServicesField Service TeamsSecurity & Patrol ServicesCleaning & Maintenance TeamsRemote & Mobile Workforces
Pricing
Simple, transparent pricing
Straightforward pricing designed to support organisations of varying sizes and operational requirements.
Standard Organisation Pricing
$9.50
per person
per month inc. GST
Including an organisation-wide monthly check-in allowance equivalent to an average of 20 check-ins per licensed staff member.
Ongoing platform access- Operational support
- Future platform updates
Organisation Setup
Installation is free.
Implementation and onboarding assistance is available if required. Contact us for a tailored quote.
Includes
Organisation configuration- Escalation setup
- QR deployment
- Administrator onboarding
No lock-in contracts
Australian-built platform
Dedicated onboarding support
About Us
Built by people who understand the work
At Tutum Systems, we believe one of the most valuable assets for all businesses is their employees.
After nearly 2 decades within the Community Services Sector, Tutum Systems was designed by industry insiders, to assist employers in verifying their staff are safe, after completing their shift.
We know the pressures organisations face — duty of care obligations, limited supervision after hours, and the real risk of staff working alone without a safety net. Tutum exists to close that gap without adding friction for your team.
100%
SMS-based — no app required
24/7
After-hours coverage
Every shift.
Every confirmation.
Automated safety confirmations and escalation.
FAQ
Frequently Asked Questions
Everything your staff and managers need to know about SMS Check-Ins and escalation workflows.
You can schedule an SMS check-in up to 24 hours from the current time.
Yes. Staff can schedule multiple Check-Ins.
You have 20 minutes to reply to the SMS confirming you are safe after your shift.
If there is no response within 20 minutes, the platform automatically escalates to your organisation’s configured on-call contacts.
Escalation continues through your configured contact chain until acknowledgement is received or the workflow completes.
Yes. You can still reply after escalation. Your response is recorded and helps resolve the open escalation.
Yes. Scheduled Check-Ins can be cancelled from the platform before the SMS is sent.
Update or cancel the existing Check-In and schedule a new confirmation time that matches your revised shift end.
No. Check-in times are scheduled in 15-minute intervals.
No. Tutum Systems does not use GPS tracking. Safety confirmations are handled through SMS replies only.
For any questions not covered here, please contact info@tutumsystems.com.au for further assistance.
Contact Us
Let's talk about your team's safety
Whether you're ready to get started or just exploring your options, our team is happy to walk you through how Tutum Systems works for your organisation.
We typically respond within 1 business day. For urgent support, please call directly.